OFFICE MANAGER

POSITION SUMMARY

We are actively seeking experienced office manager to oversee and enhance our office processes for our waste and recycling facility. Office manager work closely with the management team as well as account managers, dispatchers, bookkeeper, social media marketing team, and scale/ warehouse attendants. The Office Manager oversees the administrative operations of the office, ensuring efficient workflow, effective communication, and a well-organized work environment. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively.

“ABOUT US”

Welcome to Texas Gulf Recycling, Headquartered in New Gulf, TX. From roll off dumpsters to household trash Texas Gulf Recycling is a pioneering force in the waste and recycling industry. Dedicated to transforming waste into energy along the picturesque Texas Gulf Coast. We are committed to our core values, safety, customer excellence, integrity, discipline, innovation, and a touch of fun. Texas Gulf Recycling.com envisions a future where waste becomes a powerful resource and is turned into energy. Join us in our journey to make a positive impact on both the environment and the community. If you feel well aligned with our mission and values, start your journey with us by sending your resume to careers@texasgulfrecycling.com . For best consideration be sure to include the position and the source in the subject line.

OBJECTIVES

Ensure compliance with safety and OSHA, DOT regulations by implementing measures to maintain a safe work environment.
Facilitates clear communication channels to ensure effective coordination and collaborations amongst team members.
Leads and shapes active engagement in daily safety meetings.
Coordinating the daily workflow to ensure an efficient and timely process.
Coordinate office activities and operations to secure efficiency and compliance with company policies.
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
Oversee the maintenance and repair of office equipment, including computers, printers, and copiers.
Liaise with building management for facility-related issues, including repairs, maintenance, and security.
Ensure a clean and organized office environment, including managing cleaning services.
Assist in budget preparation and expense management activities.
Process invoices, expense reports, and purchase orders in a timely manner.
Monitor office expenses and suggest cost-saving strategies.
Provides effective leadership and support to ensure cohesive and high-performance teams.
Maintaining all business and vehicle registrations / certifications valid and in compliance.
Addresses and resolves issues that may arise during daily operations. While implementing procedures to minimize consistent problems.
Creates and generates reports on KPI illustrating Monthly/ annual net profits, Net profit margins, Gross profit margins, Customer acquisition cost, Customer satisfaction, Website Traffic/ social media, Number of customers, Employee Retention Rate/ Satisfaction. Reviews, Process material rate and other relevant metrics for management review.
Maintain employee records, including attendance, leaves, and performance evaluations.
Assist in onboarding new employees and coordinating employee training sessions.
Serve as the point of contact, including clients, vendors, and visitors.
Facilitate effective communication within the office, including distributing memos, emails, and announcements.
Coordinate meetings, conferences, and events, including arranging venues, catering, and audiovisual equipment.
COMPETENCIES

Ability to lead and inspire a team toward safe and operational excellence.
Capacity to identify and resolve challenges.
Capability to train and develop team members on procedures and safety measures.
Proactive approach in identifying opportunities for improvement in process, operations and personal optimization.
Maintains positive relationships with customers and vendors.
Analytical skills in creating/ monitoring KPIs and operating reports.
Proven experience as an office manager or administrative assistant.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office management software (e.g., MS Office 365, Google Workspace).
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Attention to detail and problem-solving skills.
Ability to work independently and prioritize tasks effectively.
EXPERIENCE & EDUCATION

High School Diploma or GED equivalent.
4 years of experience in leading teams of 10 or more.
Bachelor’s degree in business administration or related field preferred.
Military or first responder experience is a plus.
Experience in the waste or recycling industry is an extreme plus.
PHYSICAL REQUIREMENTS

Capable of standing for long periods of time.
Can withstand extreme heat, cold and wetness.
COMMITMENT TO DIVERSITY

As an equal opportunity employer, we are committed to meeting the needs of a multigenerational and multicultural workforce. At Texas Gulf Recycling we recognize that a diverse staff that is reflective of our community is an integral and welcome part of a successful & ethical business. We hire local talent at all levels regardless of age, race, national origin, gender, gender identity, sexual orientation, and disability and we actively foster inclusion within our company and with customers, partners, and potential candidates.

Join Texas Gulf Recycling Today

If you are ready to join our winning team and ready to start a career that gives back to you more than just a paycheck. As well as aligned with our mission and values, AWESOME! Start your journey with us by sending your resume to careers@texasgulfrecycling.com . For best consideration be sure to include the position and the source in the subject line.